There are a myriad of options for your organization, whether you need to upgrade the technology within your boardroom or incorporate new tools that will enhance collaboration and decision-making. To find the most effective solution, you need buy-in from all stakeholders including board members as well as executives. Here are a few tips to ensure that the process is successful and smooth.
Make sure that the board portal includes all the necessary features to improve your organization’s productivity levels and governance practices. Think about, for instance the ability to collaborate in meetings, regardless of where the participants are physically. Find a meeting scheduling system that can sync with all calendars and provides board agenda templates to how much does a board portal cost streamline the process of preparing for meetings. Some portals also have an option to automatically create minutes of meetings and permits users to e-sign documents.
The security features of the portal are also crucial. Make sure the software encrypts data and offers audit trails for all user activities, and prevents the unauthorized access of sensitive information. Additionally, you should look for a flexible pricing structure that is compatible with your budget for the organization and offers various options for licensing that are scalable.
Select a board portal that has an intuitive user interface. It should be simple to use by both directors and administrators regardless of their level of technological proficiency. It should be compatible with all devices, and not bog directors down with unnecessary features that they will not use. This will ensure that the tool is implemented quickly and efficiently and its effectiveness is maximized. Additionally, it will cut down the amount of time and money spent on manual administrative tasks and coordination of meetings.