Advanced Features of Online Data Rooms

Traditionally, when companies require to present their documents for projects like an acquisition or IPO, they have been sending investors over to examine the documents in a data room. This type of transaction can be very time-consuming for all parties and especially when there are hundreds of files to be reviewed. This is why more and more companies are choosing to make use of virtual data rooms to provide their documentation.

Online data room software allows users to collaborate in real-time on documents and projects. Apps allow users to access documents while on their mobile devices. They can also control their permissions by granting or limiting specific access levels to documents according to their job. Furthermore online data rooms allow them to add digital watermarks which will appear on any document that is downloaded, viewed or printed.

This allows the administrators of data rooms to keep track of who has visited what file, when, and for how long. It also helps to prevent data breaches by providing a safe space for the storage and exchange of documents. Another advanced feature is redaction. This tool is useful if you want to redact images, text or even specific parts of a file. Certain VDRs offer this feature in a number of formats, including PDF, doc, txt, ppt, images, and jpg. Another feature is Q&A reporting, that allows you to keep a record of all the questions and answers that you receive during a virtual data room project.